The primary responsibilities of the Accounting Assistant is to assist with correcting, processing and reconciling a wide
variety of documents such as invoices, departmental billings, employee reimbursements, cash receipts, vendor
statements, and enrollment forms; review and code financial information; prepare and process documents to disburse
funds, prepare reports; compile and review information for accuracy, and maintain records.
SUMMARY OF ESSENTIAL JOB FUNCTIONS:
Essential Job functions include the following. Other duties may be assigned.
- Manage, verify, code, and distribute all disbursement documents such as invoices, employee reimbursements, credit card receipts, etc. for assigned program staff.
- Compile, submit and distribute program billing in a timely manner to funding agencies.
- Setup and maintain provider/vendor records in the program’s databases.
- Assist in maintaining payment forms for programs current at all times in Minute Menu, Paycom, and other agency databases.
- Submit billings and check/direct deposit registers to the Accountant in a timely manner.
- Ensure that an adequate supply of check stock is on hand.
- Stay current with funding agency requirements and assist with compliance at all times.
- Reconcile and cross reference provider payments to vendor payments. Provide collection services as needed.
- Reconcile monthly vendor statements and resolve outstanding liabilities.
- Process daily receipts to appropriate bank accounts.
- Assist CFO, Accounting Manager, and Program Directors with compiling, researching, and retrieving various files and/or reports for program audits as necessary.
- Assist with verification of enrollment forms of program providers.
- Assist with various reports and documentation to support the Facilities Department.
- Communicate non-profit tax status to all new vendors and staff.
- Demonstrate excellent customer service and communication skills in working with Finance, Human Resources, program staff, agency staff, vendors, and others.
- Provide backup assistance to other program and accounting staff as needed.
- Generate reports as needed.
- Have a minimum of 2 years of accounting experience. Not-for-profit organization experience helpful.
- Experience with Accounts Receivable and/or Accounts Payable Required.
- Have a High School diploma or General Education Degree (GED) with training in general office procedures and bookkeeping through college courses and/or business school
- Must have strong work ethics, be well organized and be a self-starter
- Must be able to follow standard filing procedures
- Must be detail-oriented, have a professional attitude, and be reliable
- Have the ability to type 60-65 wpm including statistical and financial typing with accuracy
- Possess strong organizational and time management skills
- Have strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
- Have knowledge of applicable accounts payable/accounts receivable systems and procedures.
- Able to communicate effectively verbally and in writing
- Able to interact with employees and vendors in a professional manner
- Able to speak and write English fluently
- Able to work independently and with a team in a fast-paced and high-volume environment with an emphasis on accuracy and timeliness
- Able to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication, and division quickly and accurately
- Comply with all agency and program policies and procedures including confidentiality, employee conduct, computer usage, and dress code.
- Meet program/department’s performance and productivity standards.
- Attend required agency and program/department meetings.
- Adhere to the schedule agreed upon with the supervisor.
- Follow and model CFR’s core values.
- Participate in PQI initiatives.
- Must be eligible and able to obtain a Level one fingerprint card.
- Must have a valid Arizona driver’s license, and vehicle and meet agency liability insurance requirements.
- Consistent with CDC’s new streamlined guidance, the Safer Federal Workforce determined COVID-19 workplace safety protocols will not vary based on vaccination status or otherwise depend on vaccination information. Due to this determination, requiring, requesting, or collecting vaccination status information is suspended. For current status of the COVID-19 vaccine requirement and/or questions, please contact Human Resources at firstname.lastname@example.org.
- Sitting for extended periods of time daily; standing and walking short distances.
- Moderate twisting, bending, stooping, and lifting up to 40 pounds in the performance of assigned duties.
- Ability to use a variety of office equipment and machines as referenced.
- Normal manual dexterity and eye-hand coordination are required.
- The repeated hand-wrist movement required.
- Specific vision abilities required by this job include close vision with or without accommodation.
The physical demands described here are representative of those that must be met by an employee to successfully
perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Any offer of employment is contingent upon drug tests and fingerprint clearance.
The nature of the position involves a fast-paced working environment with multitasking of many different duties and tasks. General daily priorities may change at a moment's notice and the position requires quick response time and flexibility.
Equal Opportunity Employer:
Child & Family Resources is committed to creating a welcoming and inclusive workplace for everyone. We value and celebrate our differences because it makes us stronger as a whole. For more information, visit: https://www.childfamilyresources.org/edi